Convert a Business Credit Card Statement PDF to CSV
Business card statements often hold charges from several employee cards, plus payments, credits and fees. A CSV lets you sort, split and total those rows instead of retyping them.
Your file is never uploaded. RowSmith reads text-based PDF statements in your browser. Scanned PDFs aren't supported yet. Always review the rows before you use them.
Open the free statement converter
Steps
- Download the statement PDF from your card account online. A downloaded PDF has a text layer; a scan of paper usually does not.
- Drop the PDF on the converter and wait for the preview table.
- If the statement groups charges under each cardholder, check that every group appears in the preview and add a Cardholder column by hand if you need one.
- Check the signs on payments and credits, then download the CSV.
Good to know
Several cardholders on one statement
Many business statements print a heading for each card, followed by that card's charges. The converter keeps the transaction rows; the heading itself may not become a column. Adding a Cardholder column and filling it down for each block takes a minute and makes expense review much easier.
Keep receipts matched
Sort the CSV by amount or merchant text to match charges against receipts. A column for "receipt found" (yes or no) is a simple way to track what is still missing at month end.
Payments are not expenses
The payment you send to the card account is a transfer, not a business expense. Mark it so it is not counted twice when you total spending.
Questions
Can I convert a full year of business card statements?
Yes. Drop several statement PDFs at once and they are combined into one table for free.
Does it read receipts?
No. It reads the statement PDF only. Receipts stay in your own records.
Doing this every month? RowSmith Pro
Converting statements, including many at once into one table, stays free with no limit. Pro adds:
- A suggested Schedule C category on every transaction (a suggestion only; confirm with your own records or a tax professional).
- Saved cleanup rules to rename messy merchant text and set your own category every time, with an editor plus import and export.
- One CSV or Excel file per statement, plus a Source file column in the combined file.
- Monthly category totals as CSV or Excel.
- Extra Payee, Category and Category source columns in the accounting and Excel downloads.
$9/month or $59/year. Email us within 14 days of your first payment for a full refund, no questions asked.
This guide was written with AI assistance and reviewed against the converter's behaviour. Always review your output before using it.
RowSmith is an independent tool and is not affiliated with any bank or software company.
Converting is free. RowSmith Pro ($9/month or $59/year) adds suggested Schedule C categories, saved cleanup rules and monthly category totals.