Convert a batch of invoice PDFs into one spreadsheet
At month end there is rarely just one invoice. Opening each PDF and copying the number, dates and total into a log takes a long time. This guide shows how to read a whole folder of invoices in one pass and come away with a single summary table you can sort and reconcile.
Your file is never uploaded. The PDF is read in your browser and makes no network requests while it works.
Open the Invoice PDF to CSV tool
Steps
- Select all the invoice PDFs in your file manager and drop them on the tool together, or click the box and pick several.
- Wait for each file to be read. Any scanned file is listed as refused, and the rest carry on.
- In the Summary preview, each invoice is one row: invoice number, invoice date, due date, vendor, bill-to, subtotal, tax and total.
- Read the Notes column and fix any flagged cells.
- Download the summary, and the combined line items if you need them, as CSV or XLSX.
Good to know
One row per invoice
The summary is built for logging and reconciliation. Sort it by due date to see what is coming up, or by vendor to group bills from the same supplier.
Line items from every file
The line-items download combines the item rows of all invoices in the batch, each tagged with its invoice number, so you can filter back to one invoice.
Start fresh
Clear files removes everything from the page so you can begin a new batch. Closing the tab does the same.
Questions
How many invoices can I add?
There is no fixed count. Very large batches depend on your browser's memory, so split them if the tab slows down.
Is there an account or fee?
No. The tool is free and needs no sign-up.
Working with bank statement PDFs too? RowSmith converts text-based PDF statements to CSV or Excel in your browser.
This guide was written with AI assistance and reviewed against the tool's behaviour. Always review your output before using it.