Spot invoices whose line items don't match the total
An invoice where the rows don't sum to the total is worth a second look before it gets paid or booked. So is one with no invoice number. This guide shows how to use the Notes column to find those invoices in a batch, rather than adding up every one with a calculator.
Your file is never uploaded. The PDF is read in your browser and makes no network requests while it works.
Open the Invoice PDF to CSV tool
Steps
- Drop one or more invoice PDFs into the tool.
- In the Summary preview, look at the Notes column on the right.
- A note like line items add up to X, total is Y means the item amounts and the stated total differ.
- Open that invoice and compare. The gap may be shipping, a discount or a row the tool missed.
- Correct the preview if needed and download, keeping Notes as a record of what you checked.
Good to know
What gets flagged
Line items that don't add up to the subtotal or the total, a missing invoice number, a missing total, a missing invoice date and amounts whose number format was unclear or mixed.
A flag is a prompt, not a verdict
Invoice layouts vary, so a mismatch can come from a fee printed outside the item table. Treat each note as a reason to look, then decide yourself.
Edit before export
Click any cell to fix it. The download uses your edited values, so the file you keep matches what you checked.
Questions
Does it change the totals?
No. It reports the printed total and the sum it found side by side. It never rewrites a figure on its own.
Is the invoice sent anywhere for checking?
No. All reading and adding happens in your browser tab.
Working with bank statement PDFs too? RowSmith converts text-based PDF statements to CSV or Excel in your browser.
This guide was written with AI assistance and reviewed against the tool's behaviour. Always review your output before using it.